Just as we think Kleenex when we need a tissue and Scotch when we want tape, many of us think Google Docs when we create, share, and collaborate on documents on line. But believe it or not, Google Docs is not the only game in the cloud.
Windows Live
One alternative is Windows Live. In fact, it’s one of the world’s best kept secrets that Microsoft actually has an on-line option for working with your Word, Excel, PowerPoint and OneNote files. If you typically use these Microsoft programs and value their many features, you should take some time to explore Windows Live. For example, you can upload files you’ve already created and then access them from any Internet-connected computer. You can choose to share a file with selected people or make it public for all to see.
For writing, one of the nicest things about using Windows Live is using the Word Web App. It lets you edit your Word document on line from any computer, even if that computer does not have Word installed on it. While the web app does not have every feature of full-fledged Word, it has a lot, including the ability to apply all sorts of formatting, insert tables and create multi-level outlines. You’ll feel like you are working in Word because, essentially, you are! Once back at your own computer, open the document in “regular” Word and take it from there.
You can also use Windows Live to collaborate on documents. Two or more people can simultaneously open an Excel or One Note file that is stored in SkyDrive and enter data in it. Two or more people can co-edit Word documents in real time as well if they each work from Word.
Zoho
Not a Windows fan? Zoho is another Google alternative. Like Windows Live, Zoho offers a word processor, spreadsheet, presentation tool and note-taker. Like Google, Zoho also offers a considerable set of other tools. Zoho’s collection includes collaboration tools such as chat, discussion, and web conferencing as well as business applications such as project planning, invoicing, bookkeeping, and database.
If you decide to take a look at either of these Google alternatives, keep in mind that there is always a trade off—in this case between simplicity and advanced features. For instance, it’s hard to beat Google Docs for simplicity and ease of use. On the other hand, features are limited. Both Windows Live and Zoho will present you with a steeper learning curve, but you may find it worth the trouble if you want access to a richer set of features.
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